HVAC
HVAC software for maintenance agreements, equipment history, and refrigerant logs
Track every unit you service — make, model, serial, warranty — run seasonal maintenance agreements on autopay, and keep EPA-ready refrigerant logs per system. Pay per route; office users are always free.
Recommended: Pro plan — from $99/mo
HVAC work revolves around the equipment: which unit is on the roof, how old it is, what refrigerant went into it, and when the next tune-up is due. WebWork tracks every system per customer, runs seasonal maintenance plans on autopay, and gives your techs a phone app that registers units and logs work on site — with office users free and per-route pricing.
Made for how hvac teams work
- Equipment registry: make, model, serial, warranty
- Seasonal tune-up agreements on autopay
- Refrigerant use logged per system
Modules that matter for you
Route Optimization
Route manager with drive-time optimized multi-stop routing.
Customer Online Portal
Self-service portal: invoices, payments, appointments, documents.
Triggered Automations
Automated emails & SMS on business events (invoice overdue, appointment reminders, follow-ups).
How WebWork solves it
Nobody knows what equipment the customer has until the tech is on the roof.
Every unit lives on the customer record — make, model, serial, install date, warranty window — and techs register new units from the phone while standing in front of them.
Maintenance agreements slip through the cracks between seasons.
Recurring agreements schedule spring and fall tune-ups automatically and bill on autopay, so the book of maintenance revenue runs itself.
Refrigerant recordkeeping is a compliance headache.
Log refrigerant added or recovered against the exact unit and visit, and export the history when you need records.
Per-seat pricing punishes growth.
Priced per route, office users free, and the per-route cost drops as you add routes.
Frequently asked questions
Can I track the equipment at each customer?
Yes — every unit is on the customer record with make, model, serial, install date, warranty expiry, and status. Techs can register units from the mobile app on site and flag a unit as needing service.
Does it handle seasonal maintenance agreements?
Yes — recurring agreements generate the visits on your schedule (semi-annual, quarterly, annual) and bill automatically on autopay.
Can techs flag a failing unit for a replacement quote?
Yes — one tap marks a unit "Needs Service," and the office sees it immediately on the customer's equipment registry.
How is WebWork priced?
Per route, not per seat, dropping as you add routes. Office staff are always free.
Does the mobile app work in the field?
Yes — job checklists, equipment registration, photos, signatures, and payment collection all run from the tech's phone, with offline queueing when coverage drops.
Built for hvac. Priced to grow with you.
Only pay for the routes you run. Free office users, free migration, no contracts.